Production Vendors, Suppliers, Security & Event Service Providers

This section provides guidance for Businesses (other than Promoters and Venues) involved in live music events. It should be read alongside the Guidance on Resources for the Live Music Sector.

Businesses that provide equipment, staff, or services at live music events are considered PCBUs (persons conducting a business or undertaking).

As a PCBU, you have responsibilities under the Health and Safety at Work Act 2015 to take steps to manage the risks of sexual harassment:

  • Within your general business operations

  • In connection with each live music event you are involved in

Working with others on an event / overlapping duties

Under law, PCBUs have a duty of care in relation to areas they control or influence. At live music events, Promoters and Venues often have overlapping responsibilities.

If your business is engaged by a Promoter or Venue, you will usually be working within an overall health and safety framework set by them, and your role will be defined by contract.

However, you still have a responsibility to manage risks within your own area of control or influence. This typically includes:

  • Your staff

  • Equipment you provide

  • Services you deliver

You are also required to consult, cooperate, and coordinate with the promoter, venue, and other businesses involved in the event to ensure risks are effectively managed across the whole event.

For example:

  • A security provider is responsible for the conduct and wellbeing of its staff, and how their actions affect others at the event.

  • A production company is responsible for its crew, contractors, and any activities related to staging, lighting, or sound, including the impact on others at the event.

Guidance for promoters and venues outlines the broader measures that may be in place to manage risks. Some of these will require coordination with suppliers and contractors.

Businesses can also support prevention efforts by applying these principles across their wider operations, using the foundational and supporting resources provided.

Foundational Resources

In addition to event planning, businesses working in live music can implement safety measures across their broader operations.

WorkSafe guidance recommends that all PCBUs have a clear policy for preventing and responding to sexual harassment.

A Code of Conduct can help set expectations for behaviour, support discussions about appropriate conduct, and reinforce a commitment to respectful workplaces.

These tools can be used by businesses of any size, including sole traders and small teams.

Key resources include:

  • Sexual Harassment Policy

  • Code of Conduct

  • Health and Safety Briefing

Training is also recommended to support you and your workers in preventing and responding to sexual harm.